List & Grid Views

A view is like a different pair of glasses for the same set of records: the data underneath never changes, but you can choose to see it as a clean reading list or as a full spreadsheet. List and Grid are the two most common ways to look at a database, and you can switch between them — or keep both — without copying anything.

Every database starts with one default view. You can add more views to show the same records in different ways, and editing a record in one view updates it everywhere.

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Managing views

Create a view

1. Click + Add view in the row of view tabs above your database
2. Choose a view type: List, Grid, Kanban, Calendar, or Form
3. Give the view a name
4. The new view opens with the same records as every other view

Image: Creating a new view and switching between view types

What you can do with a view tab

Right-click any view tab to:

• Rename — Change the view name
• Duplicate — Make a copy with the same setup
• Set as default — Make this view load first when the database opens
• Share View — Share it publicly or invite guest editors (learn more)
• Delete — Remove the view (your records stay safe in the other views)

Reorder views

Drag the view tabs left or right to change their order.

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List view

A clean, top-to-bottom list, best for reading and browsing your records.

Image: List view showing records with titles and preview information

What it offers

• Title column — Each record shows its main text column as the title
• Description preview — Optionally show a peek at other columns under the title
• Hierarchy — A database with a parent-child structure shows its records as a collapsible tree
• Group by — Sort records into sections based on any column
• Inline editing — Click any visible field to change it right there

Settings

Setting	What it does
Title column	Which column shows as the record's title
Show description preview	Show extra column values below the title
Collapsed by default	Whether grouped sections start folded up
Hidden columns	Columns to leave out of the list
Group by	The column used to sort records into sections

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Grid view

A full spreadsheet, with rows and columns — best for seeing all your data at once and making lots of edits quickly.

Image: Grid view with multiple columns and inline editing

What it offers

• Every column visible — See all your columns side by side
• Inline editing — Click any cell to edit it on the spot
• Column actions — Add, rename, reorder, and delete columns from the grid header
• Add rows — Click the "+" row at the bottom or use the New button
• Keyboard navigation — Press Tab to jump between cells and use the arrow keys to move around

Working with columns in the grid

Click any column header to:

• Rename the column
• Change type to a different kind of column
• Duplicate the column along with its data
• Delete the column

You can also drag column headers to reorder them.

Settings

Setting	What it does
Hidden columns	Columns to leave out of the grid
Column widths	A custom width for each column

tip

Use Grid view for entering data — it gives you the most direct access to every column. Use List view for browsing — it stays clean and keeps the focus on the most important information.

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Troubleshooting

Problem	Fix
A column I need is missing from the view	Check the Hidden columns setting — the column may be hidden in this view. Unhide it to bring it back.
I deleted a view by mistake and lost my data	Your records are safe. They still live in every other view of the database; only the view layout was removed.
Records aren't grouped the way I expect in List view	Open the view settings and check the Group by column. Each unique value in that column becomes its own section.
Edits I make don't seem to save	Click outside the field after editing, or press Tab to confirm the change. Edits apply to the underlying record, so they show up in every view.

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What's next

• Kanban View — Organize the same records on a drag-and-drop board.
• Filters — Narrow a view down to just the records you care about.